Most small-community boards don't need a full management firm. They need clean books, defensible budgets, professional reporting, and forward-looking intelligence about their community's financial trajectory — without the cost or scope of full-service management. That's Core HOA Financial: same intelligence platform, scoped to financial and compliance work, priced for communities of every size.
$200 base + $7 per door · For communities under 25 doors · Same intelligence layer as Core HOA Standard
Marc designed Core HOA Financial because he kept seeing the same pattern across small Utah communities. Four problems show up over and over.
Most volunteer treasurers learn HOA-specific accounting on the job — often after costly mistakes. Accrual-based accounting, fund accounting for reserves, and strict documentation requirements aren't intuitive, and the IRS doesn't grade on a curve.
The treasurer role is uneven. Quiet months, then 30+ hours during budget season, then another spike at audit. Compounds burnout when nobody else on the board can step in mid-cycle.
Dues hikes, special assessments, vendor decisions — every financial decision invites homeowner questions. The communication burden alone is exhausting, and treasurers without a professional reporting cadence absorb most of it personally.
Missed delinquency notices create months of lost collections. Misallocated reserve transfers create financial shortfalls. Late tax filings create liability. The downside isn't a bad spreadsheet — it's a board that gets sued or a community that has to special-assess to recover.
Plenty of services will do your books. Core HOA Financial does your books and tells you what they mean.
Existing financial-only services
How Core HOA Financial differs
AI-guided budget construction that pulls historical actuals, integrates vendor renewal quotes, applies inflation modeling, generates conservative + optimistic scenarios, and produces a board-ready package. What used to take 30+ hours becomes a 30-minute review.
Reserve drift surfaced month over month against your most recent reserve study. Funding gaps detected early — not after the next big repair quote arrives.
Anonymized comparisons against communities of similar size and type on the Wasatch Front. "Communities like yours contribute 28% more to reserves" — actionable context, not generic advice.
Records, processes, and institutional memory documented from day one. When a treasurer turns over (and they always do), the next one inherits a working system, not an empty inbox.
Financial records structured to lender-grade documentation standards. When your community needs to refinance reserves or finance a major project, the package is already built.
Late-payment patterns surfaced early — repeat offenders, cohort patterns, seasonal shifts. Boards intervene before patterns compound into reserve shortfalls.
Statute updates, contract renewals, insurance cycles, and documentation deadlines surfaced before they expire. Compliance posture stays current without anyone having to remember.
The annual budget is the single most consequential financial document a board produces. It also gets built the same way most small communities have built it for thirty years: a treasurer opens last year's spreadsheet, bumps numbers by gut, and hopes the board doesn't notice. Annual Budget Intelligence replaces that ritual with a guided process that's faster, more defensible, and built to surface what your community will actually need.
Three years of your community's actual income and expenses, pulled from our data layer in seconds.
Current renewal quotes from preferred vendors integrated directly — no spreadsheet stitching.
Real construction-cost indices applied to maintenance and capital line items. No arbitrary 3% bumps.
Conservative and optimistic budget scenarios produced side-by-side. Reserve drift against your study surfaced visibly.
Every line item annotated with its source, methodology, and confidence level. Defensible at the next board meeting.
Clean PDF + spreadsheet, formatted for board approval, ready to share with homeowners.
Available to Core HOA Financial clients in Q3 2026. Communities that onboard before launch will be the first to use it on their FY2027 budgets.
Ask Marc about the roadmap$200 base + $7 per door
per month, all-inclusive within scope
Everything in the financial scope is included — no per-letter, per-meeting, or per-call add-ons. The difference from Standard isn't a discount; it's a different scope of service priced for what your community actually needs.
Communities can upgrade from Financial to Standard at any time without re-onboarding — your data, processes, and institutional memory transfer over. See Core HOA Standard
Your treasurer is great. They're also exhausted, and the next person in line on your board doesn't want the role for a reason. Core HOA Financial takes the data entry, reconciliation, reporting, and compliance work off the treasurer's plate so the role becomes leadership instead of bookkeeping.
Full-service management priced per-door doesn't scale down well. Communities with fewer than 25 doors often pay disproportionately to subsidize firms' fixed overhead. Core HOA Financial gives small communities access to the same intelligence platform without the cost or scope of full management.
Mid-transition is the worst time to lose financial continuity. Core HOA Financial can step in for the financial scope during a transition — keeping books clean and reporting current — while a new full-service relationship gets established (or while a self-managed board takes over the operational scope themselves).
The same intelligence layer that runs the service answers questions about the service.
Three quick starters about the Financial tier — or type your own. Responses are grounded in the proposal knowledge base.
A 20-minute call is enough to determine whether Core HOA Financial is the right fit. Marc takes these calls personally and will tell you straight if it isn't.
Or email Marc directly: marc@corehoa.com
A conversation with Marc takes 30 minutes. You'll leave with a clear picture of how Core HOA would serve your community.
